The Administrative Assistant provides support to JESA managers and employees, assisting in daily office needs and managing our company’s general administrative activities. He/She handles a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.
Main Scope/Responsibilities
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
Arrangement of travel, restaurant and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents.
Handle requests in an appropriate manner.
Setup and coordinate meetings/appointments and conferences.
Prepare correspondence, reports, and materials for publications and presentations.
Submit and reconcile expense reports, create purchase orders and follow up the purchase orders with procurement.
Perform any other duties related to the job as assigned by manager or team member.
NEFS – No Exception For Safety
Adhere to all company HSE policies and procedures.
Prioritize Health and Safety in all work interactions as JESA value.
Never bypass safety controls or engage in unsafe practices.
Identify potential hazards in your work area and take steps to minimize risk.
Education
Bac +2/3
Curricula: Business Administration and/or Management
Experience
Global Experience: 2-5 years general experience
Specific Experience in the Position: Proven admin or assistant experience required
