1 Clean Air is a fast-growing company specializing in air duct cleaning, HVAC services, and insulation solutions across Canada. We operate in a high-demand industry where efficiency, organization, and customer experience directly impact revenue and growth. Our focus is simple: deliver high-quality service, scale operations, and build strong internal systems that allow us to grow fast and efficiently.
We’re building a team of reliable, sharp people who take ownership and execute.
The Role
We’re looking for a Bilingual Administrative Assistant (English & French) to support our executives and daily operations. This is not a basic admin role. You’ll be involved in real operations — scheduling, coordination, client communication, and keeping things moving without friction.
Responsibilities
Manage and organize executive schedules, meetings, and priorities
Coordinate appointments, follow-ups, and daily action items
Assist with client communication (calls, estimates, updates)
Handle internal and external communication efficiently
Support ongoing projects and operational tasks
Maintain and update systems, databases, and workflows
Coordinate with service providers and internal teams
Prepare documents, reports, and basic data analysis
Identify gaps and take initiative to improve processes
Requirements
Previous experience in Administrative Assistance or similar role
Fluent in English and French (spoken & written)
Strong communication skills — clear, structured, professional
Highly organized with excellent time management
Comfortable handling multiple tasks in a fast-paced environment
Proactive mindset — you don’t wait to be told what to do
Strong knowledge of Outlook, Excel, Word, and PowerPoint
Working Hours
Monday to Friday: 9:00 AM – 5:00 PM (EST – Canada time)
